License Control Management | BRICKLEAD - Online Docs

Introduction

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Key Usage Scenario’s

Automatically activates, validates, and refreshes licenses for all installed Bricklead extensions.
Handling trial periods, license expiry notifications, user-limit enforcement, and feature-level access control.
Operate Bricklead’s apps in compliance with the terms of contracted license without any manual intervention.

Supported Editions

This app supports the Essential and Premium editions of Dynamics 365 Business Central.

Supported Countries

All countries where Microsoft Dynamics 365 Business Central is available.

Supported Languages

All languages linked to the countries where Microsoft Dynamics 365 Business Central is available.

Requirements

Basic knowledge of basic setup and use of Microsoft Dynamics 365 Business Central.

Setup

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Setup

License Control Management is automatically installed as a dependency the first time you install any Bricklead application from Microsoft AppSource — no separate installation step is required.

Permissions

To use the License Control Management features, users must be assigned the following permission set:

Permission Set	Description
ISALCM	Grants read access to the license data required for the license engine to validate application access. This permission set is required for all users in the environment.

If a user does not have the ISALCM permission set, a notification will be displayed at Role Center open time: “Contact administrator! Permission ‘ISALCM’ is missing."

License

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License Modes

Each Bricklead application license operates in one of the following modes. The current mode is visible on the Bricklead License Setup page.

License Mode	Description
Demo	A time-limited trial license, automatically activated on first installation. Full Premium-level access is granted during the trial period.
Normal	A standard commercial license with a defined expiration date and optional user limit.
Perpetual	A license with no expiration date. The expiration date field is not displayed.
Pending	The license has been requested but not yet confirmed by Bricklead. The application is not active.
Blocked	The license has been explicitly blocked by Bricklead. The application is not active.

A license is considered valid when its mode is not Pending or Blocked, the expiration date has not passed, and (for Normal mode) the number of active users does not exceed the contracted user limit.

License Levels

In addition to the license mode, each license carries a level that controls access to feature tiers within a Bricklead application.

Level	Description
Basic	Access to core features of the application.
Essential	Access to core and intermediate features.
Premium	Full access to all features of the application, including advanced capabilities.

When a feature requires a higher level than the one covered by your current license, a notification is displayed prompting you to upgrade. Demo licenses are always granted the Premium level.

Bricklead License Setup Page

The Bricklead License Setup page is the central place to consult the status of all Bricklead licenses installed in your environment and to trigger manual updates.

To open the page, search for Bricklead License Setup in the search bar (Tell Me) of Dynamics 365 Business Central.

Environment Information

The top section of the page displays read-only information about your Business Central environment:

Field	Description
Business Central Version	The version of Microsoft Dynamics 365 Business Central currently running.
Licence Control Version	The version of the License Control Management module installed.
Environment Type	Indicates whether the environment is Production, Sandbox, Container, or On-Premises.
Environment Key	A unique identifier for your environment, used by Bricklead to deliver the correct license file.
End User Licence Agreement	Displayed when your environment has been registered with a known customer and partner.
Prospect Description	Displayed instead of the EULA field when the Contact Form has been filled in but the environment has not yet been confirmed by Bricklead. Shows the company name and contact email you entered.
Reseller Description	Displayed when a reseller has been declared in the Contact Form and no customer/partner record is confirmed yet.
Number of Full Users	The total number of active full users in the environment (used to check user-limit compliance).
Number of Limited Users	The total number of active limited users.
Number of Device Users	The total number of active device-only users.

License List

Below the environment section, the page displays one row per installed Bricklead application:

Column	Description
Name	The name of the Bricklead application.
Version	The installed version of the application.
License Mode	The current license mode (Demo, Normal, Perpetual, Pending, Blocked).
User Limit	The maximum number of users allowed. Blank when set to zero (no limit).
Expiration Date	The date on which the license expires. Color-coded: Attention (orange) when fewer than 7 days remain; Unfavorable (red) when the license has expired. Not shown for Perpetual licenses.
Level	The feature tier covered by the license (Basic, Essential, Premium).

Actions on the License Setup Page

Update License

Manually forces a refresh of the license for the currently selected Bricklead application. Use this action after receiving a new license from Bricklead, or when you want to check whether the license has changed on Bricklead’s licensing servers.

How to use:

Select the row corresponding to the application you want to update.
Choose Update License in the action bar.
The page refreshes to display the updated license information.

Update All Licenses

Forces a simultaneous refresh of all Bricklead application licenses registered in the environment.

How to use:

Choose Update All Licenses in the action bar.
The system contacts Bricklead’s licensing servers for each installed application and updates all records.

Contact Form

Opens the Prospect Wizard to register your contact information with Bricklead. This step is required to extend your trial period to 30 days, and to enable Bricklead to deliver a formal license to your environment.

The Contact Form button is only visible when no customer/partner registration has been confirmed for your environment yet.

Extend Demo License (Sandbox and Container environments only)

Adds 90 days to the expiration date of an expiring Demo license. This action is available only when:

The environment is a Sandbox or Container.
The license mode is Demo.
The expiration date is within 7 days (past or future).
The Contact Form has been completed (Prospect Description or End User Licence Agreement is displayed).

You must complete the Contact Form before you can extend a Demo license.

Automatic License Refresh

The license engine automatically refreshes all Bricklead licenses in the background. No user action is required for day-to-day operation.

A refresh occurs in the following situations:

At Role Center opening: Each time a user opens their Role Center (home page), the system checks whether any license was last refreshed before today. If so, all outdated licenses are silently updated in the background.
Before item-tracking operations: Licenses are also refreshed just before certain business operations involving item tracking (e.g., opening item tracking from purchase lines, sales lines, production orders, assembly orders, or item journals), to avoid refresh dialogs interrupting those workflows.
Before planning calculations: Licenses are refreshed before running the regenerative planning worksheet calculation.

On SaaS Production environments, the refresh contacts Bricklead’s licensing servers using a secure, redundant mechanism. If the primary server is unavailable, the system automatically falls back to secondary and tertiary servers.

Notifications

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Demo License — First Installation Behavior

When a Bricklead application is installed for the first time and no license has been assigned yet, the license engine automatically creates a Demo license:

On SaaS Production environments: a Demo license is retrieved from Bricklead’s licensing servers. The trial period and feature level are determined by the license file returned.
On SaaS Sandbox environments: a Demo license is created locally with a 7-day expiration and Premium level. If your organization has already been identified (e.g., via the Prospect Wizard), the trial is extended to 30 days.
If Bricklead’s servers are temporarily unreachable, a fallback Demo license is created locally with a 30-day expiration and Premium level, and a notification is displayed.

Notifications and Alerts

The license engine displays in-app notifications in Dynamics 365 Business Central to keep you informed about the status of your licenses. Notifications appear at the top of the screen when the Role Center is opened.

Situation	Notification Message	Available Actions
App’s intallation	“Please complete the Contact Form to extend your trial to 30 days.”	Access the Form
Demo expiring soon (< 7 days remaining, Sandbox)	“Your trial period expires in N days.”	—
Demo expired (Production)	“Your trial period is expired. Do you want to get a license?”	Buy license…
Demo expired (Sandbox)	“Your trial period is expired. Do you want to expand the trial period?”	Expand trial period…
Normal license expiring soon (< 7 days remaining)	“Your license expires in N days. Please contact publisher to renew.”	Buy license…
Normal license expired	“The license is overdue. Please contact publisher to renew.”	Buy license…
License Pending	“Your license is pending. Please contact publisher to solve this issue.”	Contact us…
License Blocked	“Your license has been blocked. Please buy a new license or contact publisher.”	Buy license… / Contact us…
Feature level insufficient	“Your license needs a (Basic, Essential, Premium) level for this feature. Do you want to upgrade?”	Contact us…
Application not active	“Warning! The app App is not activated.”	—
Missing ISALCM permission	“Contact administrator! Permission ‘ISALCM’ is missing.”	—

Please complete the Contact Form to extend your trial to 30 days.

Prospect Wizard — Contact Form

The Prospect Wizard is a guided, multi-step form that allows you to register your organization’s contact details with Bricklead. Completing this form is required to:

Extend your Demo trial to 30 days (instead of the default 7 days).
Allow Bricklead to assign a formal customer license to your environment.

You can open the Prospect Wizard by:

Clicking Contact Form on the Bricklead License Setup page.
Clicking Access the Form from the notification that appears at the Role Center when the form has not yet been filled in.
Searching for Prospect Wizard in the search bar.

Wizard Steps

The wizard consists of four sequential steps:

Step 1 — End User License Agreement

Read the Bricklead End User License Agreement. You must check the I accept the EULA box before proceeding.

Step 2 — Privacy Statement

Read Bricklead’s privacy statement. You must check Yes, I consent to sending these informations before proceeding.

Step 3 — Contact Information

Provide your organization’s details:

Field	Required	Description
Company Name	✅ Yes	The name of your organization.
Contact Email	✅ Yes	A valid email address for license-related communications. Must be a properly formatted email address.
Reseller Name	☐ Optional	The name of your Business Central reseller or partner, if applicable.
Reseller Contact Email	☐ Optional	The email address of your reseller. Must be a properly formatted email address if provided.
Would you like to be contacted by a reseller?	☐ Optional	Check this box if you consent to being contacted by a Bricklead-authorized reseller.

Step 4 — Summary and Finish

Review a summary of the information you entered. When satisfied, click Consent and Finish to save and submit.

Clicking Consent and Finish saves your contact information to the environment and transmits it securely to Bricklead’s telemetry platform (only when explicit consent has been given in Step 2).

Buying a License

When you choose Buy license… from a notification:

The system records your license request with Bricklead’s licensing platform.
A message is displayed with Bricklead’s licensing email address, your Environment ID, and the App ID of the application.
Send an email to the address shown, including both identifiers, to initiate the purchase process.

Important: License purchase is only possible from a SaaS Production environment. If you attempt this from a Sandbox, a message informs you that the action is not available in that environment type.

Contacting Bricklead Support

When you choose Contact us… from a notification:

A message is displayed with Bricklead’s support email address, your Environment ID, and the App ID.
Send an email to the address shown with those details to get assistance.

Process License Summary

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Summary — How Licenses Are Managed

First installation └─► Demo license created automatically └─► SaaS Production: retrieved from Bricklead servers └─► SaaS Sandbox: created locally (7 or 30 days)

Daily operation └─► License refreshed automatically at Role Center open └─► License refreshed before item-tracking operations └─► Notifications displayed for expiring / expired / blocked licenses

Manual management └─► Bricklead License Setup page └─► Update License (single app) └─► Update All Licenses (all apps) └─► Contact Form (Prospect Wizard, trial extension) └─► Extend Demo License (Sandbox/Container only)

On-Premises └─► Manual license key entry required (Update License action)