Time Entries

Time Entries are automatic records that capture the start and end times, durations, and status changes for each operation or machine during production. They provide a precise log of actual production activity, including machine status transitions (Start, Running, Paused, Finished), stop reasons, and audit notes.

Time Entries are typically generated automatically by the system as machine status change to finished. However, it is possible to manually add a Time Entry through the Time Journal, but only for users with the Admin Permission set.

Setup

To configure and use Time Entries:

Enable Time Entries Functionality

• Ensure “Allow Machine Status” is enabled in the Production Follow-Up Setup. This activates automatic time tracking for machine status changes.

Time Entries Table and Page

• The Time Entries page displays all lines related to changes in Machine Status for each production order and operation.
• All fields in Time Entries are non-editable for all users, ensuring data integrity.
• Manual Time Entries can only be added via the Time Journal, and only by users with the Admin Permission set. These entries will be flagged as “Manually Created.”
• Posted on Capacity Ledger Entries: This field indicates whether the Time Entry has been posted as a Capacity Ledger Entry. This can be activated/deactivated through the field Post Time Entries as Capacity Ledger Entries from Production Follow-Up Setup.

Automatic Entry Creation

• When a machine status changes or a production order is finished, the system automatically generates Time Entries for all relevant operations.
• Manual entry is reserved for exceptional cases and must be performed through the Time Journal by authorized users.

Business Rules

When a machine or production order is set to Finished, all relevant Time Entries are posted automatically. The following validations exist on the Time Entries process:

• Duration and Effective Duration are always calculated in minutes.
• If a user tries to select Machine Status = Finished when manually creating a Time Journal Line, the system blocks the action and shows an error.
• If Time Entries Journal Template or Batch is empty and machine status tracking is enabled, the system blocks refreshing the production order and displays an error.
• If a Time Entry is reopened (via Reopen Machine Status), the entry is flagged as “Reopened” and a new Time Journal line is created with status = Running and an audit note (“Reopened from Finished”).
• If “Post Time Entries as Capacity Ledger Entries” is enabled, Time Entries are posted as capacity ledger entries when the production order is finished.
• If there are open Time Entries and the user tries to disable machine status tracking, the system blocks the change.