Create Documents from Trading File

Document creation

You can create Sales or Purchase documents (Orders, Return Orders, Invoices, Credit Memos) from the Trading File.

To do this:

1. Create a new Trading File or open an existing one:

   

2. Click on the action Make Sales Document and choose the type of document to create:

   

3. A confirmation message will appear. Confirm the document creation:

   

4. If confirmed, the document will be created:

   

5. You can open the created document, which will reference the originating Trading File:

   

The Customer No. of the Sales Document will default to the Trading File Source but can be manually changed.

Currency

When a Trading line is created with a specific currency, currency conversion will be handled as follows:

• The currency of the created document is the Customer/Vendor card currency.
• If the selected Trading File line has the same currency as the Customer/Vendor, the Unit Price/Unit Cost in currency will be the same on the document line.
• If the selected Trading File line has a different currency from the Customer/Vendor, the Unit Price/Unit Cost in LCY (Local Currency) will be used as the pivot value. This means that the price on the Sales document will be a conversion of the Price/Cost LCY to the Customer/Vendor currency at the date the document is created.

Example:

• A Trading File is created using Currency Code USD (Customer Currency Code is EUR, which is the Local Currency):

  

• The price in LCY is different from the designated price: 120.588€.

• When the order is created from the Trading File:

  

The currency code is empty (as defined on the Customer Card), and the price on the lines is the LCY price from the Trading File.

Business rules

Once a document is created or linked to a trading file, it is not possible to update the source line Unit of Measure.