Particularities of Trading Files

Block creation of documents from Trading File when quantity is over

On Trading File Setup exists a setup with two parameters:

Alert when Sales Quantity is over

When creating a new Sales Order/Sales Invoice from Trading File: If value from the field “Qty. (Base) on Sales” is the same as the value from the field “Quantity” on Trading File line

the message “You have already reached the trading file line Qty., are you sure you want to go on?” will pop-up when clicking on action “Make Sales Order”. If the answer is Yes, then a new Sales Order/Invoice is created. If the answer is No, then no Sales document is created.

When assigning a quantity to an existing line or attaching an existing Sales Order/Invoice line: the system checks if the sum between the value from the field “Qty (Base) on Sales” and the value from the field “Quantity” on the Sales line is over the Quantity on the Trading File Line.

If the Quantity is over the message “You have already the trading file line qty, are you sure you want to go on?” will pop-up. If the user answers Yes, then the new Sales Order/Invoice line quantity is validated. If the user answers No, then the Sales Order/Invoice line quantity is not updated.

Alert when Purchase Quantity is over

When creating a new Purchase Order/Purchase Invoice from Trading File: If value from the field “Qty. (Base) on Purchase” is the same as the value from the field “Quantity” on Trading File line the message “You have already reached the trading file line Qty., are you sure you want to go on?” will pop-up when clicking on action “Make Purchase Order”. If the answer is Yes, then a new Purchase Order/Invoice is created. If the answer is No, then no Purchase document is created.

When assigning a quantity to an existing line or attaching an existing Purchase Order/Invoice line: the system checks if the sum between the value from the field “Qty (Base) on Purch.” and the value from the field “Quantity” on the Purchase line is over the Quantity on the Trading File Line.

If the Quantity is over the message “You have already the trading file line Qty., are you sure you want to go on?” will pop-up. If the user answers Yes, then the new Purchase Order/Invoice line quantity is validated. If the user answers No, then the Purchase Order/Invoice line quantity is not updated.

The same principles will be applicable for Blanket Order with the mention that the control will be done on the Purchase/Sales Qty. Blanket Order field instead of the field Qty (Base) on Purchase/Sales.

Visibility of the Trading File No. on Item Charge Assignments

Fields Trading File No. and Trading File Line No. are available when choosing Qty. to Assign for Lines of type Charge (Item).

This means that:

when Document Line is type Charge (Item):
click on Qty. to Assign:
Click on action “Get Shipment Lines”:
Fields Trading File No. and Trading File Line No. are available - if intended to see the information of these fields on page, is necessary to personalize and add the fields: