Advanced Scenarios
Inspection Status can be used in a variety of advanced quality control and inventory governance scenarios. The following examples illustrate how organizations can leverage the app to automate decisions, enforce compliance rules, and improve inventory visibility throughout the supply chain.
Quarantine Newly Received Materials
A company wants all newly received raw materials to remain unavailable for production until quality inspections have been completed.
Using Default Inspection Status, the business automatically assigns a status such as Pending Inspection to lots created during purchase receipts. Production users are prevented from consuming these lots until the status is changed to an approved value.
Benefits
- Prevents unapproved materials from entering production.
- Supports quality assurance procedures.
- Reduces the risk of manufacturing defects caused by non-conforming materials.
Control Customer-Specific Product Releases
Certain products may only be sold to approved customers, even though they remain restricted for all other customers.
Using Exceptions, an inspection status can block sales transactions generally while still allowing specific customers, customer categories, customer attributes, or customer treeviews to receive the lot.
Benefits
- Supports customer-specific quality agreements.
- Enables controlled product releases.
- Reduces manual intervention when managing special customer requirements.
Automate Lot Release Processes
A business wants inventory to move automatically through different quality stages over time. Using Next Inspection Status, a lot can initially receive a temporary status such as Released for Evaluation and automatically transition to another status once its validity period expires. The process can be executed manually or through Job Queue automation.
Benefits
- Reduces manual status maintenance.
- Supports shelf-life and validation processes.
- Ensures inspection statuses remain current.
Prevent Shipment of Non-Compliant Inventory
A distributor wants to ensure that only approved inventory can be shipped to customers. Inspection Status can block lot selection or document posting on sales-related processes when a lot has a restricted inspection status. Users receive validation messages before inventory can be shipped.
Benefits
- Prevents accidental shipment of restricted inventory.
- Improves customer satisfaction.
- Supports compliance with quality standards.
Hold Supplier Payments Until Quality Approval
A company wants to prevent payment of supplier invoices until the received goods have passed inspection. By enabling Set Payment on Hold on specific inspection statuses, purchase invoices associated with those lots can automatically be placed on hold until quality review activities are completed.
Benefits
- Strengthens supplier quality management.
- Reduces financial exposure related to defective goods.
- Improves control over incoming inventory quality.
Manage Large-Scale Quality Events
When a quality issue affects multiple lots, organizations may need to quickly update inventory availability across large portions of stock.
Using Update Inspection Status in Batch, users can identify affected lots using filters and apply a new inspection status to all matching records in a single process.
Benefits
- Accelerates response to quality incidents.
- Simplifies recall and containment processes.
- Ensures consistent status management across affected inventory.