Security and Permissions

Permissions

To use this extension, all users need some extra permissions.

The following permissions sets can be assigned for users working with Inspection Status:

Data Retention and Privacy

Data Storage

Inspection Status stores operational information required to support lot inspection status management throughout inventory, purchasing, production, warehouse, assembly, and sales processes.

Depending on the transactions performed, information may include:

• Inspection Status Codes
• Default Inspection Status rules
• Lot Inspection Status assignments
• Inspection Status history and updates
• Inspection Status Date information
• Inspection Status Term Date information
• Next Inspection Status values
• Exception configurations
• Vendor payment hold information
• Lot, Item, Vendor, and Customer references
• Audit Trail references and reason codes (when Audit Trail integration is enabled)

This information is stored within the Microsoft Dynamics 365 Business Central database and remains available for operational control, quality management, inventory traceability, compliance reporting, and auditing purposes.

Historical inspection status information may remain available after inventory has been consumed or the lot is no longer active, providing a complete record of quality-related decisions taken throughout the lifecycle of the lot.

Privacy Compliance

Inspection Status is designed to manage inventory quality and lot governance information rather than personal data.

However, inspection status activities may indirectly relate to user actions performed within Microsoft Dynamics 365 Business Central, including:

• Inspection Status assignments
• Inspection Status updates
• Batch status changes
• Quality-related decisions
• Vendor payment hold actions
• Approval and release processes
• Automated status transitions

Organizations should ensure that their use of Business Central and Inspection Status complies with applicable data protection regulations, including any local, national, industry-specific, or regulatory requirements.

Privacy compliance remains the responsibility of the organization operating the solution.

Data Archiving

Inspection Status does not introduce a dedicated data archiving mechanism for inspection status information.

Data retention and archiving strategies should follow the organization’s standard Microsoft Dynamics 365 Business Central policies and procedures.

Depending on operational, quality, and compliance requirements, organizations may decide to:

• Retain inspection status history for traceability purposes
• Preserve quality-related audit records
• Archive historical lot and inventory transaction data
• Apply company-specific retention policies
• Periodically review historical inspection status records

Before removing historical information, organizations should evaluate any operational, audit, regulatory, customer, or compliance requirements that depend on inventory traceability and quality management records.

Security Best Practices

• Assign permission sets according to user responsibilities (Read, Basic, or Admin access).
• Restrict administrative permissions to users responsible for maintaining Inspection Status configuration and quality processes.
• Limit the ability to create, modify, or approve Inspection Status records to authorized personnel.
• Regularly review user access to ensure permissions remain aligned with business responsibilities.
• Use Audit Trail integration to improve accountability and traceability of inspection status changes.
• Establish internal procedures for approving and documenting quality-related status updates.
• Periodically review Default Inspection Status rules and exception configurations to ensure they continue to reflect current business requirements.

Supported Editions

This app supports the Essential and Premium editions of Dynamics 365 Business Central.

Supported Countries

All countries where Microsoft Dynamics 365 Business Central is available.

Supported Languages

Dutch, English, French, Portuguese.